How To Write A 1000 Word Cover Letter

Or…”Don’t Shoot Yourself in the Foot Before You’ve Even Gotten Started”

So I have a small confession to make:  we here at FFO have a Wall of Shame.  Yep.  Sure do.  And on it are the cover letters  (names redacted… we’re not *that* heartless) that make us weep, pull our hair out, or basically snort coffee through our noses in disbelief.

How do you know if you’re on our Wall of Shame?  Chances are, you’re not.  At this point in our collective careers, we’ve seen and heard a lot of craziness so it takes a doozie to make the wall.  But statistically speaking, someone reading this now… well.. yeah, you in the yellow shirt… ahem… we need to make a few things clear.

1.  What a professional cover letter should be:

It’s a quick, clean note attached to your manuscript that basically lists your publication credits (if any).  For example:

Dear Ms Vincent,

Please consider my previously unpublished, 600 word story “The Best Thing You’ve Ever Read” for publication in Flash Fiction Online. 

My short fiction has appeared in This Magazine and That Magazine.  I attended a Very Fancy Writing Workshop.

OR

I am currently unpublished.

Thank you for your time.

Sincerely,

An Aspiring Writer

See how easy that was?

2.  A cover letter should fit the submission guidelines for the magazine you’re sending it to.

We don’t want any of the following:  your entire life history, everything you’ve published since you were six (ie. technical or medical journal publication credits much less your stint on the high school newspaper), a synopis of your story, photographs, a link to your blog or an invitation to check out your latest self-pubbed novel.

3.  A cover letter is not a place to schmooze.

We know we rock.  Thanks.

4.  A cover letter is not the place to tell us how awesome you are and how your story is going to revolutionize fiction.  Nor should you have to explain the premise of your story or give any background to make your story comprehensible.

Let the story speak for itself.  We’re going to read it.  Promise.  If it’s that good, we’ll notice.

If your 1000 word story needs 1000 words of contextual background crammed into a cover letter so we can understand the super cool alien tech going on in your plot, there’s something wrong with your story.

But usually, if you have to *tell* us it’s that good?  Well, you know… this is awkward…but it’s not usually all that and a bag of chips.

5.  A cover letter is not the place to tell us how awful you are as a writer.

Yep.  If you say you suck as a writer, we tend to agree.

6.  And it definitely is not the place to solicit the editorial staff for submissions to your own magazine, try to sell us something, ask if we have back copies of a story you submitted to us eons ago, or ask if troglodytes really live in caves.

Basically, stick to the point.  Otherwise, don’t put it in the cover letter.

Otherwise, you’ll end up on the Wall of Shame.  And who wants that?

So keep submitting.  But write a clean, professional cover letter.  For all of our sakes.  And sanity.

Much love,

Anna
Publisher, FFO
annayeatts.com

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Writing sample tips for a job application

Many job ads today require candidates to submit writing samples. Don't stress out! Follow these tips instead.

Get your writing samples in order by following these guidelines.

In today’s competitive job market, applicants for many positions—even those not related directly to writing—are required to submit writing samples at some point during the interview process.

Don’t let this request stress you out, even if you’re not a strong writer. Here are answers to frequently asked questions about writing samples for a job that will help you develop and/or select just the right samples.

What kind of writing sample should I submit?

Follow any instructions the employer provides—that’s part of the assessment process, says Diane Samuels, a career coach and image consultant in New York City. “If you have any concerns, it’s best to ask questions,” she says. “It shows that you are proactive in seeking advice before moving too far ahead with an assignment, which in a real-life job situation can save time, money and energy.”

If the company doesn’t say what it’s looking for, whenever possible, send something “drafted specifically for this job opportunity so the subject matter and writing style closely match what you might be asked to write once on board,” says Sally Haver, a former senior vice president at The Ayers Group/Career Partners International, an HR consultancy in New York City.

For instance, if you’re going for a sales job, you might submit sales proposals or customer profiles. If you’re applying for an administrative gig, sample memos would be appropriate. Management applicants might consider submitting samples of competitive analyses, reports or HR plans.

If you have little or no work experience or are applying for an entry-level job, submit a school assignment. It’s also permissible to send schoolwork “if you have applied for a position where the style of writing will be similar to something you would have prepared for school,” Samuels says. A lab report would work for a scientific research gig. An assignment from a business writing class would be appropriate for a management-trainee job.

Are certain types of writing samples inappropriate?

It’s a bad idea to turn in a paper from school if you have been out of school several years. “It says, ‘I haven’t written for years,’” says Thom Singer, a business-development consultant in Austin.

Singer also cautions against sending blog posts (unless your blog is professional and addresses business or industry issues), as well as “creative writing or a letter to grandma.” These forms are ill-advised because they’re not cogent to the type of work you’ll be doing if hired.

How long should a writing sample be?

Most employers seek employees who can synthesize large amounts of information into a short, concise, actionable summary. “Often a one-page memo is a more compelling example than a long term paper,” says Lynne Sarikas, director of the MBA Career Center at Northeastern University’s College of Business Administration. That’s because reviewers generally read just a page or two of a long paper, and are not concerned with the specific content, she says.

Can I submit a sample I co-authored?

A sample written with someone else may be appropriate if writing will be a collaborative effort at the job you’re applying for. Just make sure you list yourself as a co-author. But even then, a team-written piece shouldn’t be the only example you submit.

“The employer is seeking samples of your work, and can’t assume your role in a co-authored piece,” says Nancy DeCrescenzo, director of career services at Eastern Connecticut State University.

What about getting a little help with a writing sample?

It’s considered OK to have someone else review your submission for basic errors and clarity. Beyond that, though, and many employers feel the work is no longer representative of your skills and knowledge.

“If you’re really not much of a writer but your sample is great, that’s what they’ll expect of you when hired,” Haver says. “Unless you can keep your ghostwriter handy, that stratagem can boomerang.”

Should I take any special precautions with my samples?

When submitting a writing sample from a previous job, take extra care to keep confidential information confidential. “Mask or delete names, numbers and any other identifying markers from writing samples so the prospective employer will still be able to see the quality of your writing and thought processes but without learning privy information,” Haver says. Alternatively, you could make up a company name and change the type of business and geographic location, she says.

Sarikas offers one final angst-reducing tip: “Have a couple of samples prepared in advance so you don’t have to scramble to find or create something at the last minute.”

Need more help getting hired? Join Monster today. As a member, you'll get career advice and useful tips sent directly to your inbox. Monster's expert insights can help take some of the job-search stress off your shoulders so you can concentrate on putting your best self forward.


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